Frenchtown Police Part-Time Administrative Assistant wanted

POLICE DEPARTMENT PART-TIME ADMINISTRATIVE ASSISTANT

Job Summary
This civilian position primarily supports the Chief of Police that requires a high degree of confidentiality and performs a full range of secretarial and clerical functions for the Police Department. Must have the ability to take initiative and work in an unsupervised environment as needed and make decisions regarding prioritization of projects, practices and processes. Interested parties should forward their resume to Allan W. Kurylka, Chief of Police alkurylka@frenchtownpolice.com and CC: Melissa Gustafson at secretary@frenchtownpolice.com.

Applications can be picked up at Police headquarters, 27 Second Street, Frenchtown, NJ, Monday through Friday, between 9am to 2pm.  Direct questions to 908-996-2341

Responsibilities and Duties

  • Entering information into various computer systems.
  • Placing, answering and screening telephone calls.
  • Maintaining calendars
  • Formatting, typing and proofreading correspondence, memos, reports, forms, and manuals. Composing routine correspondence for Chief of Police and officers as necessary. Assisting with the completion of forms and mailing of forms and correspondence.
  • Organizing and maintaining a variety of department files and records. (SOP’s, etc.)
  • Photocopying, collating, distributing and filing written materials.
  • Gathering, organizing and copying pertinent information for the Prosecuting and Defense Attorney’s Offices in the preparation of cases for trial. (Discovery)
  • Gathering, organizing and copying pertinent information for OPRA (Open Public Records Act) requests.
  • Preparing outgoing mail.
  • Recordkeeping of sensitive internal investigative files.
  • Ordering and maintaining office supplies and police forms and materials.
  • Assisting in the preparation of annual Police Department budget. Assisting and coordinating with, Chief of Police and others on up-to-date status of department budget.
  • Assisting with the preparation of statistics and reports of police calls and activity.
  • Assisting the Chief of Police with weekly, monthly, quarterly and annual reports.
  • Assisting citizens with forms, inquiries and processes relating to the Police Department.
  • Creating and maintaining contact lists
  • Other duties as assigned by the Chief of Police.

Necessary Skills

  • Good communication and interpersonal relations skills.
  • Ability to manage multiple projects.
  • Demonstrate efficiency in managing procurement records including purchase orders and inventory
  • Proven experience as an administrative assistant,
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Word, HR Office, Excel and Police Department Records Management Programs, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Demonstrate regular and reliable attendance.
  • Project positive support of the Chief of Police, the Police Department and the Borough of Frenchtown.

Qualifications

High school diploma, supplemented by strong clerical experience. Previous Police Department experience, a plus. Clean Criminal Background and Valid driver’s license with good driving record.

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DEA National Take Back Day April 28th, 2018

DEA National Take Back
April 28th, 10:00am – 2:00pm
Frenchtown Police Dept.
27 2nd Street
No Sharps (needles)
And and all medications along with animal medications will be accepted.

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Ice & Snow – Remove it Before You Go!

Ice & Snow – Remove It Before You Go
Remember to remove all ice and snow from your vehicle before driving, especially from the hood, windows and roof. It’s the law in New Jersey! Motorists who fail to do so face fines of $25 to $75 for each offense, regardless of whether the ice and snow is dislodged from the vehicle. If flying ice or snow causes property damage or injury to others, motorists face fines of $200 to $1,000 for each offense. There are approximately 500 fatalities in the United States per year due to icy road conditions.

Winter Driving Tips
Drive slow (at or below the posted speed limit) and adjust your speed for the changing road conditions.

Turn on your headlights, using low beams when traveling in snow.

Increase your following distance. In winter weather, travel at least eight to 10 seconds behind the car in front of you.

Give snowplows plenty of room to work. Don’t tailgate and try not to pass. If you must pass, take extreme caution in doing so. Remember, a snowplow operator’s field of vision is restricted. You may see him, but they don’t always see you.

If you skid, don’t brake or accelerate. Remove your foot from the gas, and gently steer your car in the direction of the skid (the direction the rear of your vehicle is sliding.) When your car starts heading in the desired direction, carefully straighten the wheel.

Slow down before exiting the highway. Exit ramps often have icy patches, sharp curves and stalled or stopped vehicles.

Have a personal safety kit easily accessible in your vehicle that includes: an ice scraper/brush; shovel; jumper cables or battery starter; blanket; sand, salt or kitty litter for traction; lock de-icer; flashlight and new batteries; extra windshield wiper fluid; safety flares/warning device; cell phone with spare battery; water and non-perishable food (i.e., granola or protein bars); and paper towels or a cloth.

If your vehicle does become disabled, pull off the road as far as possible and turn on your emergency flashers. Remain with your vehicle until help arrives. If you can’t get your vehicle off the road and are uncertain about your safety, do not stay in your vehicle or stand behind it. Proceed carefully to a safe location away from traffic.

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